Does your administration manager lose the first week of every month cross-referencing spreadsheets to pay salespeople?
Managing settlements in an SME or distribution agency is a nightmare when each sales rep has a different percentage, there are special discounts per client, or brands pay you different volume tiers. Doing this data cross-referencing by hand causes constant mathematical errors, arguments with your sales team, and a massive loss of valuable time that should be spent acquiring new clients, not fighting broken formulas.
The trap of spreadsheets for vital data
Relying on a generic file that any employee can accidentally modify means a simple typo could cost you thousands of euros in overpayments or destroy the trust of your best salespeople. Managing your company's money in a fragile document is a financial time bomb.
Our solution: Custom Database for Settlements
At LANZAESTUDIO we build a custom system from scratch, designing a robust database architecture that centralizes all your business variables and calculates margins in real time, without manual intervention.
- Dynamic Percentage Matrices: We configure precise rules per salesperson, product category, brand, or client, automatically calculating the exact amount on every transaction.
- Direct Sales Synchronization: The system extracts paid invoices directly from your management software, eliminating the need to copy and paste figures at month-end.
- Commercial Transparency Dashboards: Each salesperson has their own private access to see how much they have earned in the month, boosting motivation and eliminating constant questions to your office.
- Payment Summary Generation: With a single click, the software issues detailed settlement documents ready to be sent to your bank or accountant.
The Real Impact on Your SME Administration
- Days of Work Saved: What used to take a whole week of cross-referencing data is now resolved and audited in a matter of minutes.
- Zero Financial Leaks: We eradicate duplicated or miscalculated payments, ensuring your company's profit margin is always protected.
- Peace of Mind and Trust: Your commercial team blindly trusts the numbers because the system is transparent, impartial, and free of human errors.