Does your small agency or studio bill thousands of dollars a month, but when you pay salaries and taxes, you feel like you are practically working for free?
For freelancers and small service companies (marketing agencies, design studios, consultancies), the biggest enemy is "hidden time." A client asks for a quick change, then another, and suddenly a project budgeted for ten hours takes thirty. Because you manage tasks in Trello, track time in an Excel or a mobile app, and invoice in a completely different program, you never cross-reference the data. You end the month without knowing which of your clients are truly profitable and which are costing you money out of your own pocket.
The trap of the Disconnected App Ecosystem
To try to control this, entrepreneurs hire multiple standard tools, praying that the basic integrations will work. But these generic platforms do not understand your structural cost structure or your freelancers' margins. Trying to calculate your business's true profitability using three different SaaS applications that don't speak the same language is like playing Russian roulette with your savings.
Our solution: Custom Profitability and Time Tracking Software
At LANZA ESTUDIO, we unify your workflow into a single source of truth. As database architects, we develop a custom system for your small business that integrates task management, time tracking, and invoicing, calculating your margins mathematically and automatically.
- Centralized Cost Database: We structure your information so that each employee or external collaborator is assigned a real hourly cost, including their taxes and proportional share of your office expenses.
- Integrated Timer and Tasks: We program a lightweight web dashboard where your team manages their daily tasks and logs time with a single click, linking every minute directly to the client's contract.
- Live Profitability Algorithm: The database engine crosses the accepted budget with the cost of hours consumed in real time, showing you a progress bar that turns red if the project is no longer profitable.
- B2B Decision Dashboards: We create exclusive visual reports for you, where you can see at a glance which services leave you the highest profit margin so you know what you should sell more of next month.
The Real Impact on your Business Economy
- Eradication of Free Work: By visually detecting when a project exhausts its budget, you can justify charging your clients for extra hours or contract extensions with real data.
- Firing Toxic Clients: You discover mathematically which accounts absorb eighty percent of your resources and give you twenty percent of your profit, allowing you to clean up your portfolio.
- Predictable Margins to Grow: By having absolute control over your costs and times, you gain the financial security needed to hire your next employee without the fear of not being able to pay their payroll.