Is your service company running out of liquidity because you forget to send the invoice when you finish a key project phase?
Agencies, consultancies, or engineering studios usually charge their clients in several parts: an upfront payment, a midway payment, and another upon delivery. The problem is that the technical team works in their own management tool and administration uses a different one. When a milestone is completed, nobody gives notice. Weeks go by, you deliver the work, and your company finances the project for free while your bank account empties.
The trap of manual follow-up meetings
Many managers try to fix this by gathering the whole team on Fridays to ask where each client stands and what can be billed. Relying on verbal communication to deposit the money you rightfully earned is suffocating your own profitability.
Our solution: Custom Milestone Billing Database
At LANZAESTUDIO we design a custom system that bridges your production area with your accounting department. We build a centralized database where technical progress triggers automated billing notices.
- Department Synchronization: When a technician marks a phase as completed in the system, administration receives an immediate alert to issue the corresponding invoice.
- Next Phase Blocking: We configure precise rules so the team cannot start the next stage of the project if the client has not yet paid for the previous milestone.
- Cash Flow Forecasting: The main dashboard cross-references estimated delivery dates with pending amounts, showing you exactly how much money will come in this month.
- Early Delinquency Warnings: The database detects if a cleared milestone has gone unpaid for more than the agreed days, flagging the project in red to take action.
The Real Impact on Your Business Treasury
- Guaranteed Punctual Revenue: You eliminate internal delays in issuing invoices, ensuring the money enters your bank account at the exact right moment.
- Protection Against Late Payers: By automatically halting technical work if there is no payment, you avoid delivering entire projects that later become impossible to collect.
- Zero Administrative Stress: Your account manager does not have to chase technicians to find out what has been delivered; the system hands them the information on a silver platter.