Have you ever had to throw thousands of euros in the trash because you found an expired pallet at the back of the warehouse?
For small factories and distributors (food, cosmetics, pharmacy, or chemicals), managing batches and expiration dates is a legal and financial time bomb. Relying on a warehouse worker's memory or a rudimentary Excel file causes products with short shelf lives to be shipped to important clients, generating returns, loss of trust, and, in the worst-case scenario, the inability to perform a rapid recall if a supplier alerts you of a defective batch.
The trap of Generic ERPs without FEFO Logic
Many standard systems deduct stock based on first-in, first-out (FIFO), ignoring that a more recent product might expire sooner. Using blind inventory accounting for perishable goods guarantees the destruction of your profit margin.
Our solution: Relational Traceability Database (FEFO)
At LANZA ESTUDIO, we develop custom transactional software and databases specifically for logical batch management. We implement a strict architecture based on FEFO (First Expired, First Out) that forces your team to always dispatch the product with the most critical expiration date, ensuring perfect inventory rotation.
- Bidirectional Traceability (Upstream/Downstream): We link every raw material batch to the finished product batch. If a bag of flour turns out to be defective, the database isolates in one click which customers bought the affected cakes.
- Mandatory FEFO Routing: The software does not allow the operator to pick an order by scanning a fresh pallet if there is an identical batch in the warehouse that expires earlier.
- Early Obsolescence Alerts: We integrate dashboards that send notifications weeks before a batch expires, allowing you to launch clearance promotions to recover the cost.
- Label and Barcode Generation: The system automatically issues SSCC labels and QR codes in the receiving area to inject the expiration date into the database from minute zero.
The Real Impact on Your Distribution SME
- Drastic reduction in waste: Save your cash flow by almost completely eliminating the disposal of expired products due to poor warehouse organization.
- Regulatory compliance and fast audits: Pass Health inspections or ISO quality requirements in minutes, demonstrating absolute control over your supply chains.
- Brand reputation protection: Ensure you always deliver products with optimal shelf life to your corporate clients, avoiding returns and formal complaints.